Full-time
Posting date: August 14, 2024
The National Police Federation is currently hiring a full-time Coordinator, Executive Office and Board of Directors to join our team.
Overview of the Role:
The Coordinator, Executive Office & Board of Directors provides executive level administrative support including supporting the individual needs of the Board Directors & Senior Management, event planning, and meeting support.
Who We Are:
The National Police Federation (NPF) represents ~20,000 RCMP Members serving across Canada and internationally. We are the largest police union in Canada. The NPF is focused on improving public safety for all Canadians, including our Members by advocating for much-needed investment in the public safety continuum. This includes investments in police resourcing and modern equipment, as well as social programs including health, addiction, and housing supports to enhance safety and livability in the many communities we serve, large and small, across Canada.
Our head office is located in Ottawa but our 70+ staff work remotely across Canada. We stay closely connected through our up-to-date I.T. tools and by living our internal values: Inclusion, Innovation, Appreciation, Collaboration, and Trust.
Why Work with the NPF?
- Competitive compensation package.
- Generous Group Benefit package including Health Care Spending Account.
- Group Registered Savings Plan (GRSP).
- Professional development opportunities.
- An inclusive, passionate, and fun team environment.
Key Responsibilities:
Coordinating and supporting corporate events
- Correspond with venues to request proposals. and negotiate contracts.
- On-site support and trouble shooting.
- Liaise with national venues to offer organization wide travel.
- Liaise across various teams and departments to ensure all requirements are met (various meeting spaces for concurrent events).
Committee and meeting support
- Provide support for Annual General Meetings, Board Meetings and Board/LAR Elections, regional meetings.
- Build agendas and distribute meeting materials.
- Record minutes and track action items.
- Schedule meetings based on calendar availability.
Administrative support to Board Members and Senior Management
- Day to day assistance with projects, tasks, calendar management, and correspondence.
- Coordinate deadlines and deliverables with the EA for Board / Committee meeting packages.
- Provide IT guidance and support where required.
- Other duties as assigned
Qualifications
- College Diploma in Business Management-related field.
- Minimum 2 years’ administration experience.
- Experience in a busy office support environment.
- Experience with event / travel planning.
- Experience in committee meeting planning.
- Experience with taking minutes.
- Ability to speak and read/write French a benefit.
- High degree of comfort with confidentiality principles.
- Strong organizational skills.
- Highly proficient with Microsoft Office productivity tools.
- Good interpersonal skills – ability to communicate effectively with internal and external stakeholders.
- Excellent writing skills for writing clear and concise minutes (internal use), communicating effectively via email, negotiating contracts via email with vendors, etc.
- Ability to adapt to changing situations, new ideas and concepts.
- High level of attention to detail.
- Strong problem-solving capabilities.
- Ability to multi-task; take the initiative; be proactive; flexible.
- Ability to communicate with a diverse workforce.
- Ability to work under pressure and meet continuous deadlines.
- Overnight travel required at least 4-6/year.
- Ability to obtain Secret Security Clearance.
Compensation:
The starting base salary range, depending on qualifications/experience, for this position is $58,240 – $67,947.
The National Police Federation hires based on merit and is committed to employment equity. We encourage all qualified people to apply. While we welcome applications from all interested individuals, only those candidates selected for an interview will be contacted.